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    Should You Choose Phone or Email Support for Your Call Center?

    Nika Kiriienko
    By Nika Kiriienko
    Updated: 04/30/25

    3 min read

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    The eternal question that every executive asks himself when it comes to providing quality customer support: “What’s the best option for my company – phone or email support?”

    Have you decided what works better for your company? And why?

    image

    So, here at SupportYourApp we’ve dedicated quite time for clarifying this dilemma and conducted a tiny survey. Every topic usually has its CONS & PROS, so I’ve prepared 2 cases for your observation.

    Phone Support

    Let’s imagine that your customer support star receives a call. That’s great! S/he can easily make the communication more personal, & it’s an opportunity to get loyal customers, show them how much you care as a representative of this company.

    You can adjust your voice & speech, do it in a unique way & apply it to different customers. If it’s an urgent technical case, a customer can find more ways to describe the issue. At the same time, the support star can use more ways to describe the solution and provide immediate assistance, in case something goes wrong.

    We often use TeamViewer or join.me in order to help customers.

    + “Get human” is also a very essential part of the service.

    If there are pre-sales questions, it’s easier to handle them by phone as well. Your support star quickly explains to the customer some features, technical requirements, and walks them through payment steps.

    Only 2 phone call’s cons can be highlighted: no time to think if the issue is not basic & direct speech affects emotions. Experience helps handle complicated situations.

    … For those who didn’t know – first impression is crucial, and that’s why everyone’s phone call must be answered.

    Email Support

    And on other hand we have the Email. More time to do research for a solution. Provide screenshots or video. With emails, you also have enough time to think over a difficult issue, but occasionally there’s a need to clarify information, which requires the customer’s time to respond, whereas a phone call would have clarified this in a few seconds. It also may happen that your support star needs to read an e-mail more than 2 times, in order to understand the issue.

    So, let’s sum it up!

    According to our PROS and CONS mentioned above – having phone support will bring more personal attitude & increase the loyalty.

    If your company is sales oriented or has a sophisticated product, it’s essential to build a phone system & give an option for your customers to reach you.

    In case you’re not able to make a 24/7 working phone system, for instance if customer wants to reach you & reaches only a voice-mail, it’s better to stick to email support instead.

    Daria @SupportYourApp

    #MakeYourCustomersHappy

    ❤︎ Like it? — Share: Share on LinkedIn or Share on Facebook

    Nika Kiriienko
    By Nika Kiriienko.

    Nika is an independent digital marketer with a real passion for the world of customer service who has been working in the field for the last 10 years. She was born and raised in Kyiv, Ukraine which is where she lives now with her adorable Yorkshire Terrier. Nika loves doing a deep research of modern customers’ behavior which makes her a real pro in understanding their preferences and interests. She loves travel, technical diving, and sports.

    Posted on September 17, 2014April 30, 2025

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    Written by Nika Kiriienko

    Nika is an independent digital marketer with a real passion for the world of customer service who has been working in the field for the last 10 years. She was born and raised in Kyiv, Ukraine which is where she lives now with her adorable Yorkshire Terrier. Nika loves doing a deep research of modern customers’ behavior which makes her a real pro in understanding their preferences and interests. She loves travel, technical diving, and sports.

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    Support Your App – customer support outsourcing for ytech comanies

    Helping modern startups scale faster by outsourcing customer support.

    Excellence in Customer

    Excellence in Customer Service Award as an Outsource Partner of the 2024.

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